Minutes from Exeter Wheelers Committee Meeting
Date: 10^th February 2025, 7.30 p.m.

Venue: First Floor, Cuckoo Tap Room, Paris Street, Exeter, EX1 2JB

Present: Ian Hennessey (IH), Andy Webb (AW), Rob Masterson (RM) Jon Hare (JH), James Maddison (JM), Didier Lebatteux (DL),

1. Apologies rec’d:
   Diogo Pacheco (DP), Finlay Webb (FW), Nik Rorke (NR), Nick Helsing (NH), Pete Bishop (PB), Greg Rorke (GR), Mike Rose (MR),
2. Approval of Previous Minutes:
   Minutes were approved
3. 3. Matters arising from Previous Minutes:
   Actions outstanding from the previous minutes –
4. Correspondence:
   Email from Ben Marks re: Academy Coaching– PB replied and cc’d to DP. Club secretary (PB) read two emails received in the info at exeterwheelers.co.uk inbox:
   Email from Tony Pearce enquiring about Four Firs course – PB replied
5. Officer’s Reports (full reports can be found after the Minutes of each meeting)

5.1 Membership – RM

131 Senior members, 31 in family memberships, 14 Life/Honorary members, 2 juniors = total 181. Some subs still outstanding, RM is chasing.

New members approved – Trudy Clist, Nathan Field, Kane Herbert, Xingsan Khan, Luke Osborne.

 ———————-Report ends——————–

5.2 Treasurer – Report from CS received:

Bank Balances 

Current – £1,752.61

Savings – £18,366.68

PayPal – £1,824.79

Total – £21,944.08

Income

Memberships – £1,090.00

Interest – £29.28

Total Income – £1,119.28

Expenses 

Storage – £100.00

BC Affiliation – £81.00

Memberships fee’s – £47.87

Bank Charges – £5.00

Total Expenses – £233.87

———————-Report ends——————–

The committee agreed that the club’s finances were in a healthy state.

 

5.3 British Cycling – NH’s report is as follows:

Tom Hawkins Road Race

“This has now been registered and is scheduled for Sunday 11^th May. Pete Bishop is our Organiser.  He is currently recruiting volunteer staff for the event.

Westpoint Circuit Races

After consulting with the other stakeholders these two races will be part of the “Cream First Crit Series” There will be 11 meetings in this series split between the Velopark and Westpoint.  The counting event will be a 2/3/4 senior race. We have booked and paid for Westpoint for;

Event 8, Tues 10^th June Westpoint, 1 or 2 races tbc plus 2/3/4 seniors

Event 11, Tues 22^nd July Westpoint, youth plus 2/3/4 seniors.

Gideon Aroussi and Jon Hare are our organisers for these races.  They now need to be registered immediately.  Other details for registration are;

• Entry fee for the 2/3/4 counting event £15 (£20 on the day). Support race entries can vary if we want.
• Entries close midnight on Monday
• 2/3/4 race to be 1 hour.

The Committee should be aware that Westpoint will require 14 days notice of cancellation.  In the event of bad weather etc the club will just have to take it on the chin.

Dawlish National Series Circuit Race

I’ve had no further contact with Alan Jones about this.  If somebody would like to pick it up that would be great.

communication with SWCX committee regarding what we perceive as shortcomings in transparency, communication etc. “

5.4 Cycling Time Trials – report from MR

“We had a productive meeting with the other East Devon clubs regarding the club 10s dates have been arranged and the Bishop will be putting the dates on our website.

Nothing much more to report but I would like to thank the Bishop for the sterling efforts he has put in for our awards night it’s appreciated by all.

Regards

Mike”                                                                                                                              
 ———————-Report ends——————–

5.5 Audax/Road Records Association – IH

Not much to report but Sarah has found potential new organiser to take on for 2026 onwards

IH has Combwich 100 miler on 16/3.

Mad March is on 100/200 on 23/3

Valley of the Rocks is also upcoming

Nothing going on RRA-wise

———————-Report ends——————–

5.6 Go-Ride – DP
“I responded to the inquiry we received about the youth academy, informing them that we currently do not have any programs available but are working on plans to reactivate it. I have not received any replies yet.

In the meantime, I spoke with Craig to check his availability and willingness to coach again; unfortunately, he is not available. I believe I need to have further discussions with Andy to determine what options are feasible for me to pursue.”

———————-Report ends——————–

5.7 Rides – JH

“We have had a few emails this month from new Members inquiring about which Rides they might attend. This is all very promising and good to hear. It leads me to the question tho of how / if our new members are aware of the WhatsApp groups? Are we fielding them in that direction as soon as they are paid up members? Because obviously that is the best place for a swift answer if it is just general information they want and doesn’t require an official EWCC response. It also introduces that person to the group of other Members they might be riding with so they know to look out for each other and could seem a lot more welcoming?

In terms of news from rides themselves I have heard very little. Still a quiet time of year – but Spring is coming!

Jon”

———————-Report ends——————–

6. A.O.B –

Awards Night – 48 max capacity at The Cowick Barton

Andrew Feather (four times National Hill CLimb Champion and an ex-EWCC member) to be guest of honour and present the awards.

Ian to do Intro then section leads to announce/intro then A Feather to hand out.

Timeline to IH for AW/IH who says what introduces awards 

7:00 arrival

7:30 food

8:30 intro, thank volunteers,  AF, background, speech by AF with Q&A(committee to prepare) then awards

IH to contact Anne re flickr slideshow. 

7. Date, Time and Place of next meeting: Monday 10^th March 2025, 7.30 p.m. at The Cuckoo Bar.